Careers at UniSC

• Academic Support Unit | UniSC Sunshine Coast, Sippy Downs
• Level 5, $80,236 - $90,420 p.a., plus up to 17% employer superannuation
• Full-time (36.25 hrs per week), fixed-term appointment until Dec 2026

The Opportunity

In this pivotal role, you’ll provide high-level administrative support to senior leaders, ensuring smooth day-to-day operations across a busy and dynamic environment. This multifaceted position requires strong organisational and interpersonal skills as you coordinate processes, support projects and committees, and deliver reliable, confidential and solutions-focused advice. With a broad understanding of organisational structures and operations, you’ll help streamline workflows, enhance administrative efficiency and contribute to a professional, well-supported team.

You will

• Provide high-level administrative support to the Deans and School Academic staff;
• Manage the calendar, appointments and daily operational workflow of the Deans and Leadership team as required;
• Proactively triage, prioritise, and respond to incoming requests; and
• Facilitate a culture or reporting and compliance

About you

You’re an effective communicator with the ability to clearly explain processes and produce accurate, well-structured documents. Highly organised and adaptable, you manage multiple priorities and deadlines with confidence while working both independently and as part of a team. With strong problem-solving and interpersonal skills, you remain resilient in times of change and bring a proactive, solutions-focused approach to supporting colleagues.

You will possess:

• Completion of a degree, or an equivalent combination of relevant experience and / or education or training;
• Extensive experience providing customer-focussed administrative support, including:
  1. Responding to telephone, email and in-person enquiries.
  2. Dairy Management and coordination of the Dean’s Office.
  3. Excellent stakeholder interaction - the ability to respond to, liaise and interact effectively, with diverse stakeholders, both internal and external to the University, on behalf of the Dean.
  4. The ability to interpret and apply policies and procedures.
  5. Committee support skills such as preparing agendas, distributing papers and ensuring further action and follow up.
• Excellent computer literacy including the ability to use databases, Microsoft 365 applications such as Share Point, teams, Excel, Word, PowerPoint and the ability to learn new systems/packages/processes quickly and effectively; and
• The ability to maintain confidentiality and handle sensitive matters discreetly is an essential component of this role, as is the ability to exercise good judgement, take initiative and solve problems, as required.

Don't meet every requirement? At UniSC, we understand that your work and life experiences can be just as valuable. If you're excited about this role but your CV doesn't align perfectly with our position description, we encourage you to apply anyway. You may be just the right candidate for this or one of our many other opportunities.

UniSC is an equal opportunity employer, committed to diversity and inclusion. We encourage applications from all backgrounds, including those with disabilities, women in STEM, First Nations Peoples, and individuals of diverse cultures, genders, abilities, and experiences. We value achievement relative to opportunity and encourage your commentary on your achievements in this context. For additional support during the application process, please contact us at unisc-careers@usc.edu.au or call +61 7 5430 2830.

Position description:  493972 - Administration Officer.pdf

UniSC values a diverse and talented workforce and invites applications from candidates who already have legal work rights in Australia.

All applications must be lodged through our website. To apply please visit our website at: Careers at UniSC

Applications for this position close midnight, Sunday 11 January 2026.

Your completed application must include:

• a resume and a statement of suitability (not to exceed two pages), which will be reviewed in alignment to the specified selection criteria as outlined within the position description.

Further information regarding how to prepare your application is available on our website: Join our team

UniSC does not accept unsolicited applications. For agency inquiries, contact unisc-careers@usc.edu.au

Have questions or want to know more? For a confidential discussion, please contact:

Mrs Nicole Carnell
Manager, School Support – Academic Support Unit
Telephone:07 5456 5172
Email: ncarnell@usc.edu.au  

Discover UniSC

We're all about doing work that matters, connecting with great people, and being part of an incredible journey. We’re not the biggest university. But we’re growing every day, and doing big things. Like ground-breaking research, championing sustainability, producing gold-winning athletes and award-winning alumni.

We're one of the fastest growing universities in Australia, growing to over 2,000 people across 5 campuses in South East Queensland and a growing footprint in major capital cities.

Teaching excellence is at the heart of what we do, and our commitment to sustainability is integrated into our teaching, research, and daily operations. Our research tackles the most pressing challenges of our time, with 13 research fields ranked well above world standard, characterised by evidence of outstanding performance according to the Excellence Research for Australia Rankings. At UniSC you will have the opportunity to contribute to the educational landscape for future generations.

We foster a collaborative and supportive environment, encouraging continuous professional development and providing resources to enhance your career. We recognise and value the contributions of each team member to our culture and success. We're not afraid to be different, and we're looking for people who share our values and want to be part of a team that is working together to improve our local and global challenges.

Our Culture & Benefits:

• Our collaborative, passionate and welcoming culture is what really sets us apart.
• Modern teaching & research facilities.
• Professional development and career pathway opportunities.
• We are a proud recipient of the prestigious Athena SWAN Bronze Award, granted as part of the Science in Australia Gender Equity (SAGE) initiative.
• Flexible work arrangements & generous leave options.
• Salary packing options + 17% Super.
• EAP, fitness passport & discounted private health.